SUSSEX BOXING ASSOCIATION
(A DIVISION OF THE SOUTHERN COUNTIES BOXING ASSOCIATION)
CONSTITUTION
The name shall be the Division of Sussex Boxing Association.
The area of the Division shall be that within the geographical boundary of the County of Sussex. Applications from clubs outside the said boundary will not be encouraged but will be considered in exceptional circumstances. Their inclusion will be providing that seven-eighths of the members at an AGM agree.
The Division shall observe and enforce the Articles, Rules and Regulations of the Southern Counties Boxing Association, and subscribe to the aims and objectives of the England Boxing
Executive Committee
The governance of the Division shall be vested in an Executive Committee, which shall be elected at the Annual General Meeting, and consist of not more than 12 exclusive of ex-officio members.
The Honorary Officers of the Division shall be the President; Life Vice Presidents (limited to 3) Vice Presidents (limited to 4) Medical Officers (limited to 4) Honorary Legal Advisor, Treasurer, Secretary, and any other Officers as may be considered necessary for the due conduct of the business of the Division.
Life Vice-Presidents (limited to 3) may be appointed by the General Committee in recognition of long and exceptional service to the Division. They shall be ex-officio members of the Committee. A Life Vice-President may retire if he wishes.
The President, Life Vice-Presidents (limited to 3), Secretary, Treasurer, Medical Registrar the Appointments Secretary and the Division Coach shall be ex-officio members. Anyone who has been elected President shall not hold office for more than 3 years unless he is the only nominee for the office. Should there be other nominations the President who has held office for 3 years shall automatically retire. His name may be put forward as a nominee for a further 1 year period as President, providing seven-eighths of the Executive Committee members present at an Executive Committee meeting agree to recommend this.
Not more than 2 Members of the Executive Committee shall be representative of the same club, but ex-officio Members shall be exempt from this condition.
The Executive Committee shall be able to co-opt not more than 1 other Member
The duties of the Executive Committee shall be –
To grant affiliation to suitable Clubs.
Grant permits for amateur boxing tournaments in accordance with the rules, and to appoint Officials for such tournaments.
Transact general business of the Division during the year.
Appoint sub-committees as may be found necessary with or without executive powers.
Attend to disciplinary matters as pertinent to the Division
Recommend Honorary Officers for election to the Southern Counties ABA Executive Committee.
The President should prepare and submit an Annual Report.
The Hon. Secretary should prepare and submit an Annual Report.
Page 2.
The elected Treasurer should keep accurate records of the finances of the Division, which should be available for reasonable inspection by Club Members, on request from a Representative of an affiliated Club. The Division should maintain appropriate bank accounts, and two signatures be required for payment by cheque which should include the Treasurer and at least 1 other out of nominated and approved Officers. Accounts should be made available for the Annual General Meeting, which have been examined by the auditors nominated by the Division.
Fill any vacancy that may occur on the Committee.
Decisions shall be on the basis of a simple majority vote by show of hands. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.
Any alteration, addition, or amendment to Rules and regulations of the Division shall only be made at the Annual General Meeting, and then only if not less than two thirds of those voting are in favour. Providing always that no such change shall be made those conflicts with the rules and regulations of the EBA.
Notice of any proposed changes must be given in writing to the Secretary of the Division by the proposing affiliated club not less than 21 days prior to the Annual General Meeting and notice thereof shall be sent to each affiliated club not later than 14 days prior to the meeting.
Annual and General meetings
The Annual General Meeting shall be held not later than 2 weeks before the advertised date of the Southern Counties AGM, and 21 days notice shall be given to every club of the Division. A quorum for Annual General Meetings shall be representation from 8 Member Clubs.
The business of the AGM shall be to :-
Confirm the minutes of the previous AGM.
Receive the audited accounts.
Receive the annual report from the President.
Receive the annual report from the Secretary.
Elect the Officers of the Division.
Elect and appoint Officers to the Southern Counties BA.
Recommend Referee & Judges Officials to the Association and EBA Major Panels.
Receive propositions for change to rules and/or constitution, which must be received by the Secretary at least 28 days prior to the AGM, and notified to each club in the Division at least 14 days prior to the AGM.
Meetings of the Executive Committee shall be held regularly during the year.
The meetings will be chaired by the President or in case of absence by a nominated person attending the meeting.
A quorum shall be 5 members of the elected committee.
Special Extraordinary meetings may be called by the Executive Committee or on receipt by the Secretary of written requests from at least 75% of the eligible clubs. At least 21 days notice of the meeting shall be given.
Decisions made at an Executive Committee meeting shall be by a simple majority vote by show of hands. In the event of an equal vote, the Chairperson shall be entitled to an additional casting vote. Otherwise each Executive Committee Member shall be entitled to 1 vote.
All requests from Clubs in Hampshire & Isle of Wight, must in the first place be addressed to the Divisional Secretary, and where appropriate dealt with at the next business meeting of the Division.
In the event that a Club is dissatisfied with the outcome, it may, through the Divisional Secretary, require that matter be considered by the Southern Counties Annunciation.
Page 3.
Grievances
A grievance and disciplinary panel shall be established annually.
The guidelines set out by the EBA for disciplinary procedure will be followed.
Any written complaint or grievance will be adjudged by the panel.
The Panel will be empowered to apply the following sanctions –
Fine (up to a maximum of £100)
Suspension (no longer than 1 season)
Removal from office.
Reprimand.
The Panel may after due consideration deem that the “issue” should be passed directly to the Southern Counties BA.
The Executive Committee will accept the findings of the panel, but any decision may be appealed against in writing to the Executive Committee, which will then be referred to the Southern Counties ABA.
Alteration to the Constitution
Any proposal to alterations, amendments or changes by way of additions or deletions from the existing constitution of the Division of Sussex BA can only be considered at an Annual General Meeting, or Special Meeting convened with the required written notice of the proposal. Any such alteration must be proposed by a Club Member of Sussex BA, and seconded by another Club Member.
Such alterations shall be passed if supported by not less than 75% of the Club Members present and entitled to vote at an Annual General Meeting.
In the event of unavoidable absence from the meeting, a Club Members wishes submitted in writing and received by the Secretary no less than 7 days prior to the meeting may be taken into account.
Dissolution
If at any of the Annual General Meetings of the Division of Sussex BA, a resolution calling for the dissolution of the Division is passed by simple majority, the Secretary or the Secretary’s Deputy shall immediately convene a Special Emergency Meeting to be held no less than 4 weeks thereafter to discuss and vote on the resolution.
Every reasonable precaution shall be taken to ensure that every Club Member receives notice of such a Special Emergency Meeting.
There will be no other business on the agenda of a Special Emergency Meeting called specifically to consider dissolution of the Division.
75% of the Member Clubs must be present at the Special Emergency Meeting, and no Club will be entitled to more than 1 vote.
No one shall be empowered to a casting vote, and in the event of an equal vote it will be ruled that the resolution to dissolve the Division has been lost.
The resolution to dissolve the Division will be considered to have been carried in the event of 75% of the Member Clubs voting in favour of the proposition.
The vote shall be conducted by a show of hands.
If at the Special Emergency Meeting the resolution is carried by at least 75% of the Full Members entitled to vote, the Executive Committee shall thereon, or by such date specified in the resolution, proceed to realise the assets of the Division, and discharge all debts and liabilities of the Division.
After discharging all debts and liabilities of the Division, the remaining assets shall be transferred to the Southern Counties BA.
Member Clubs of the Division will not have any claim on any remaining assets, unless they have legitimate proof of ownership to any part of the remaining assets.
Page 4.
CLUBS
The Division of Sussex Boxing Association is empowered to act
in granting affiliation to the England Boxing Association
The requirements for affiliation are –
A properly constituted committee comprising :-
Chairman, Secretary, Treasurer, Welfare Officer, Committee Members.
Club rules and a Club Constitution,
A permanent training venue,
The required training equipment including approved sparring facilities,
Sufficient active members to justify affiliation,
The services of an EBA qualified Coach, and further assistant Coaching Staff, *
The Club is financially viable.
* New Clubs without a qualified EBA Coach may be granted affiliation, subject to Coaches attending the next available Coaching Course, and being able to satisfy all other requirements
Clubs must sign up to
- The EBA Charter for Boxing, and
- An Equal Opportunities Statement
A Charter For Boxing
The following values are at the core of our sport and will govern our thoughts, decisions and actions at all times :-
SAFETY : Participants are the central concern – without them Boxing does not exist.
Our prime consideration is for the well being , healthy development and general interests of the young people participating.
HONESTY : Fairness and fairplay are essential to create a positive experience for all involved in our sport.
Amateur Boxing will at all times maintain its integrity through fair, clean competition and a commitment to ethical and moral behaviour.
RESPECT : Respect for the sport, its rules, Opponents, Officials and oneself is vital to maintain the traditional discipline for which Boxing is renowned.
ACCESSIBILITY : Our sport will be easily and equally accessible to all regardless of sex, ethnicity, disability, or level of performance.
FRIENDSHIP : Boxing will continue to be a sport that is fun, sociable and enjoyable, and where lifelong relationships are developed through mutual interest and respect, friendship and caring.
ACHIEVEMENT : Our sport will help individuals , teams and groups to develop and achieve their potential, gaining pride and satisfaction through their personal efforts and endeavour.
CO-OPERATION : By respecting all who are involved with Boxing and by working closely together we will continually seek to build partnerships for the good of the sport and all those in it.
OLYMPIC STYLE BOXING IS OUR SPORT. WE WILL TREASURE, SAFEGUARD AND SUSTAIN IT FOR THE BENEFIT OF PRESENT AND FUTURE PARTICIPANTS
EQUAL OPPORTUNITIES STATEMENT
____________ Boxing Club, subject to the Club’s rules and discretion, welcomes new Members from any background regardless of age, sex and previous experience.
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Please note that this Constitution has now been ratified by the Executive Committee.
Any comments from Sussex BA Affiliated Clubs will be welcome.
…………………………………………..
Hon. Secretary Sussex BA
17th May 2016